Administrative Officer, Defence Section, Copenhagen(DEN24331) Maternity Cover

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory MOD (Ministry of Defence) Job Description (Roles and Responsibilities)

The British Embassy in Copenhagen is part of a world-wide network, representing British interests overseas.

A temporary, maternity cover, position as Administrative Officer ( AO ) has become available in the Defence section.

The main purpose of the job is to support the Defence Attaché by providing administrative support to improve access and influence to Danish Defence. The AO will help plan and manage activities that enhance the Defence section’s network, keep the Defence Attaché informed of developing areas of interest and build robust relationships in order to enhance military interoperability with Denmark and to strengthen the UK’s position as one of the world’s leading soft powers.

The role entails:

General administration of the Defence Section including information management, managing the Defence Section Calendar and Forecast of Events, MS Outlook / Teams. 

Managing a Key Leadership Engagement Matrix (KLEM) to enhance the Defence section’s network, at all levels, through personal communication. 

Horizon scanning for continuous updates on Danish Defence and Security matters and share insights with wider embassy staff. Identify potential areas for military Science and Technology areas of cooperation with Denmark.

Supporting the planning of Defence events, ceremonies and visits. Plan, design, prioritise and coordinate programmes for official Defence visitors.

Providing redundancy for the Defence Attaché and ADA (Assistant Defence Attaché) when absent / on leave where appropriate. In particular, arrange diplomatic clearances for visiting UK military units (Air, Land & Sea), when ADA is absent.

Essential qualifications, skills and experience

Our ideal candidate will demonstrate:

Ability to work well within a small team and within the wider Embassy team.

Honesty and integrity.

Flexibility.

Excellent organisational and time management skills.

Strong interpersonal skills to build and maintain a Danish network.

Proficiency in written and spoken English (C1 level according to the Common European Framework of Reference for Languages).

Proficiency in written and spoken Danish (B1 level according to the Common European Framework of Reference for Languages).

Good Information Management / IT / Social Media skills.

Clean and valid Driving License.

Reliability.

Desirable qualifications, skills and experience

Good to have:

Knowledge of the UK Armed Forces and Danish Defence.

Knowledge and experience of the UK & UK Culture.

Required behaviours Communicating and Influencing, Making Effective Decisions, Seeing the Big Picture, Working Together Application deadline 19 September 2024 Grade Administrative Officer (AO) Type of Position Full-time, Temporary Working hours per week 35 hours (net) Region Europe, Eastern Europe & Central Asia Country/Territory Denmark Location (City) Copenhagen Type of Post British Embassy Number of vacancies 1 Salary Currency EUR Salary DKK 41.800 per month Start Date 1 December 2024 Other benefits and conditions of employment

What we offer:  

This is a full time, temporary contract (maternity/paternity cover) subject to a 3-month probation period.

35-hours working week with a focus on work-life balance. This role is primarily office-based. Flexible working, subject to line manager approval.

British Embassy Copenhagen offers a wide range of training and development opportunities, and we strongly encourage a culture of learning and development. You will be able to develop your public diplomacy communications skills, and access wider in-house training and funding for Learning & Development courses, in agreement with your line manager.

In-house training and funding for external training on policy and programme work.

Compulsory online training courses include Diversity and Inclusion.

You will be encouraged to be actively involved in the corporate life of the Embassy, contributing to wider objectives and supporting a positive working environment.

Opportunities for travel.

Private health insurance.

A mix of Danish & British Public holidays.

Interested?

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We look forward to receiving your application.