Are you a highly organized leader who is ready to oversee our Document Management department in the Fill & Finish Expansion (FFEx) programme? Do you want to be responsible for ensuring efficient organization, storage, and retrieval of documentation across a global portfolio of expansion projects, as well as maintaining compliance with relevant standards and regulations? Then you came across the right opportunity, join us. Apply today!
The position
In Fill & Finish Expansion (FFEx) programme, you will head up a team of three people. Your main responsibilities will be to:
Implement and execute document management processes across the entire portfolio of projects Facilitate implementation of document management systems across all project disciplines Maintain overview of document management processes and reporting on progress throughout all projects Develop and implement document management policies and procedures to ensure accuracy, accessibility, and security of all records. Coordinate with cross-functional teams to establish document management standards and best practices, ensuring alignment with organizational goals. Manage the implementation and maintenance of document management software and systems, optimizing their use for efficient document control. Conduct regular audits to ensure compliance with document management protocols and regulatory requirements. Provide training and support to staff on document management processes and best practices. Collaborate with IT and other relevant departments to ensure the integration of document management systems with other business applications. Identify opportunities for process improvement and automation to enhance document management efficiency. Qualifications
Bachelor's degree in Engineering, Information Management, or related field. 5+ years of experience in engineering document management, with at least 2 years in a supervisory or leadership role. Exposure to a GMP working environment Proficiency in engineering document management software and systems (e.g., Autodesk Vault, Sharepoint, or similar platforms). Strong understanding of regulatory requirements related to engineering document control and management. Excellent organizational and communication skills, with a keen eye for detail and accuracy. Ability to operate in a heavily matrixed environment, with competing views and priorities. To listen to and communicate ideas that find the balance between myriad stakeholders needs and expectations Ability to lead and motivate a team, fostering a culture of continuous improvement within an engineering document management environment. If you are a dedicated professional with a passion for efficient engineering document management and a drive for excellence, we encourage you to apply for this exciting opportunity. Join us in ensuring that our engineering documentation is managed effectively and in compliance with industry-specific standards and regulations. About the department
The Global Project Management office is tasked to provide policy, practices, training and tools to support the smooth and efficient delivery of a multi-billion dollar programme of programmes.
