Novo Nordisk

Department Assistant in DD&IT

Deltid

Permanent

2750 Ballerup, Danmark

SE PÅ KORT

ID: 2719875

Indrykket for 2 dage siden

Are you a talented or aspiring department assistant who enjoys being the go-to person and are passionate about ensuring a smoothly running office regardless of the task? Then you might be the new Department Assistant for the DD&IT Business Support and Program Office.

The position

As our new Department Assistant, you will be working closely with the management team, Executive Assistant, DD&IT Office Management and DD&IT Admin Team in assisting on a variety of tasks. You would like to work with leaders and become part of the leadership team.

Your key responsibilities will include:

Ad hoc administrative tasks, primarily in co-operation with our Executive Assistants and office facilities e.g. ordering of chairs, tables, screens, repairs

Help with hiring, e.g., booking and registering interviews and support onboarding of new employees – and onboard leaders, planning and delivering of team building activities

Ad hoc assistance to DD&IT Business Support and Program Office management teams and booking / coordination of meetings / travels / conferences / off sites / lunches, etc.

Coordination and collaboration across the administrative network of DD&IT including ad-hoc communication towards the area and employees

Updating SharePoint

Advise / assist on purchasing process, e.g., creation of contracts and Purchase Orders

Who are we looking for

You are a natural go-to person with a service mindset and able to handle many different types of tasks. You thrive working in a fast-paced environment where priorities can shift quickly, and no two days are the same.

Furthermore, you:

Have 2+ years of experience as a Department Assistant or similar

Are an experienced user of Microsoft tools (Office, Excel, Word, PowerPoint)

Have good structure and an eye for detail

Are an initiator that can come up with new and smarter ways of running administrative tasks

Speak and write English fluently

It is seen as an advantage, but not a must, that you know our systems (Coupa, ICE, SAP, Concur, SuccessFactors, SharePoint etc.).

About the department

You will join Business Support and Program office, Digital, Data & IT. Employees approx. 60 diverse and highly skilled IT employees working in Denmark, and India. We support Line of business and enable world-class projects across the Novo Nordisk value chain.

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