Document controller for our Dalux management team

We are looking for a “Document Controller” to aid us in managing the documentation and communication for the project “Nyt Hospital Bispebjerg.”

About the project
Learn more on our website: www.nythospitalbispebjerg.dk

As part of the client/employer’s organization, you need to have a passion for problems rather than falling in love with solutions. The project is complex, with many interdependencies and even more stakeholders – and the client’s role is to navigate and set the direction.

If this sparks your curiosity and you want to broaden your professional and cultural perspective, we offer you the opportunity to be part of a diverse, multidisciplinary team from all over the world, eager to collaborate with you. We are looking for the right person to be part of both the design process and the subsequent stages, ensuring that the construction, commissioning, and handover are carried out in accordance with the requirements of the project.

About the role
In mega projects, where every detail matters, the right documentation isn’t just paperwork: it’s the foundation of success. Join us in shaping the future, one well-structured document at a time.

We are looking for a committed and skilled person who is passionate about creating order and clarity in technical documentation. We are building a hospital, and it is essential that our documents satisfy the requirements of both authorities, colleagues, and external stakeholders.

With reference to our ICT manager, you will be part of a strong and professionally skilled team that streamlines communication and supports our processes and procedures on the way to building a hospital for the future.

You will be collaborating with a broad group of stakeholders: designers, contractors, and suppliers. Documentation is critical for any project, which means that our quality department will also be a close partner.

Your primary responsibilities:

• Overall responsibility for ensuring compliance on our project platform, Dalux.
• Ensure structure, updating, and maintenance of technical documentation in the form of drawings, parameter lists, manuals, reports, project documents, etc.
• Provide practical support in the form of structure and examples to project managers and engineers.
• Follow up on the completion of documentation, including checking consistency and formalities.
• Update and administer various databases.

About you
There is no such thing as the perfect candidate, so we are looking for the right one.

Qualifications and experience:

• A relevant professional education, e.g., technical assistant, office graduate, etc.
• Solid practical experience with document management, quality assurance, or project documentation in an engineering or production company.
• Some technical understanding and knowledge of reading drawings.
• Experience working with Dalux Box, Field, and Handover modules.
• An understanding of best practices in document management throughout the construction process, from design and execution to handover and facility management.
• Professional certifications such as PMP (Project Management Professional) or QM certification are an advantage.

Personal skills:

• Fluent in English, both written and oral.
• Detail-oriented with a strong ability to maintain alignment and direction across project teams.
• Capability of being a creator, spearheading development, and merging needs/requirements across the employer’s organization and external stakeholders.
• Ability to balance the needs and requirements of the organization and apply them pragmatically.
• Strong social and cultural skills to understand and react to both explicit and implicit needs within the organization.

Salary and conditions for employment
Salary and employment conditions will be in accordance with current trade agreements, with the possibility of negotiating supplements for qualifications.

The workplace is located at Bispebjerg Hospital, Bispebjerg Bakke, 2400 Copenhagen NV.

Working hours: 37 hours per week.

Application process
The application process is in English. Send us your cover letter, CV, diploma, and other relevant documents through our online recruitment system. Your CV and cover letter must be in English. In your cover letter, please elaborate on how your relevant experience matches the role.

Application deadline is 17 March 2025. We will conduct interviews on an ongoing basis, so please send your application as soon as possible.

For any questions about the role, please contact Alexander Baadh at +45 30569210.

We look forward to receiving your application.

Vi søger en “Document Controller” til et megaprojekt i hjertet af København til at understøtte projektet inden for IKT-ledelse igennem projektets faser.

Om projektet
Læs mere om projektet på: www.nythospitalbispebjerg.dk

Som en del af bygherrens organisation skal du have fokus på at forstå problemer frem for at forelske dig i løsninger. Projektet er komplekst med mange gensidige afhængigheder og endnu flere interessenter – og bygherrens rolle er at navigere og sætte retningen.

Hvis du kan se dig selv i den rolle, og du ønsker at udvide både din professionelle og kulturelle horisont, kan vi udover en spændende opgave tilbyde dig at blive en del af et mangfoldigt, tværfagligt team fra hele verden, der ser frem til at samarbejde med dig. Vi søger den rette person til at indgå i både designprocessen og de efterfølgende faser for at sikre, at byggeri, idriftsættelse og overdragelse udføres i overensstemmelse med projektets krav.

Om rollen
I megaprojekter, hvor hver detalje betyder noget, er den rigtige dokumentation ikke kun papirarbejde: Den er grundlaget for succes. Vær med til at forme projektets fremtid ét velstruktureret dokument ad gangen.

Vi leder efter en dedikeret og erfaren person, der er passioneret omkring at skabe orden og klarhed i vores dokumentation. Vi bygger et hospital, og det er essentielt, at vores dokumentation lever op til de krav, der stilles af os selv og eksterne interessenter.

Med reference til IKT-lederen bliver du en del af et stærkt og fagligt dygtigt team, der effektiviserer kommunikationen og understøtter vores processer og procedurer. Dokumentation er afgørende for ethvert projekt, og vores kvalitetsafdeling vil derfor også være en tæt samarbejdspartner.

Dine primære ansvarsområder:

• Sikre at dokumentation overholder vores regelsæt på projektplatformen Dalux.
• Sikre struktur, opdatering og vedligeholdelse af teknisk dokumentation såsom tegninger, metadata, rapporter m.m.
• Yde praktisk support i form af struktur og eksempler til projektledere og ingeniører.
• Sikre opfølgning på færdiggørelse af dokumentation, herunder tjekke for konsistens og formaliteter.
• Opdatere og administrere forskellige databaser.

Om dig

Der er ikke noget, der hedder den perfekte kandidat, så vi leder efter den rigtige med følgende kvalifikationer og erfaring:

• Relevant uddannelse, såsom teknisk assistent, kontoruddannet, etc.
• Solid praktisk erfaring inden for dokumenthåndtering, kvalitetssikring og projekt-dokumentation.
• Erfaring med Dalux Box, Field og Handover moduler.
• Forståelse for best practice inden for dokumenthåndtering på store byggeprojekter.
• Professionelle certificeringer såsom PMP (Project Management Professional) eller QM-certificering er en fordel.

Personlige egenskaber:

• Flydende i engelsk, både skriftligt og mundtligt.
• Struktureret og detaljeorienteret.
• Evne til at omsætte behov til praktiske løsninger i Dalux.
• Stærke sociale og kulturelle kompetencer.

Løn og ansættelsesvilkår
Løn og ansættelsesvilkår følger gældende overenskomster med mulighed for forhandling af tillæg.

Arbejdslokation: Bispebjerg Hospital, Bispebjerg Bakke, 2400 København NV.
Arbejdstid: 37 timer pr. uge.

Ansøgningsproces
Ansøgningsprocessen foregår på engelsk. Send venligst din ansøgning, CV, eksamensbevis og andre relevante dokumenter gennem vores online rekrutteringssystem. Dit CV og din ansøgning skal være på engelsk. I din ansøgning bedes du uddybe, hvordan din relevante erfaring matcher stillingen.

Ansøgningsfristen er den 17. marts 2025. Vi afholder løbende samtaler.

For spørgsmål kontakt Alexander Baadh på telefon +45 30 56 92 10.

Vi ser frem til din ansøgning