Are you familiar with document management processes and have experience with handling large amounts of documentation? Can you multitask and drive progress? Do you want to be part of a leading global healthcare company?
If so, we have an exciting opportunity for you to join our team as a Document Manager in the Future QC project as part of the Novo Nordisk expansion.
The Position
You will become part of the Project Management Office (PMO) for Future QC focusing on document management and controlling and will report directly to the Head of PMO. The PMO is responsible for all aspects of project control, including e.g. documents, cost, risk, scope, and scheduling. This position allows you to challenge yourself and join the team during a critical phase-shift from design to execution.
As a Document Manager, you will have the opportunity to make a significant impact by ensuring a successful document management of a large investment project.
Your key tasks will include:
Preparing a document management strategy and plan, executing, and coordinating document management deliverables.
Establishing and implementing a streamlined process for managing the List of Document register and the document lifecycle throughout the project.
Securing an effective execution of the document control process, including ensuring compliance with Novo Nordisk Quality Management System and standard operating procedures and standards for project documentation in various IT systems.
Following up on document deliverables and progress report to ensure timely submission.
Training users in the document control process and system and providing ad hoc support.
Qualifications
To be successful in this role, we are looking for someone with the following qualifications:
Proven work experience +5 years in a similar role involving document control process.
Educational background within Library and Records & Information Management or Engineering academic background.
Experience working in projects within Life Science or other regulated industry.
Working knowledge of any Electronic Document Management System (EDMS), such as Dalux, EIDA, Aconex, SharePoint, and/or Veeva Vault.
Structured and detail-oriented with the ability to follow procedures and ensure quality control of documents and thus act as an ambassador for good documentation practices.
Excellent communication, presentation, and facilitation skills with the ability to communicate complex matters with simplicity. Fluent spoken and written English is a must.
On a personal level, you thrive on truly understanding the project and business and have a focus on ensuring compliance, good procedures and interpersonal relations for document management.
If you are highly collaborative and have experience working independently and closely with a broad variety of stakeholders, you are a good fit for this position. Through your collaborative work approach, you set direction and support various internal and external stakeholders to ensure a compliant, efficient, and transparent document controls process.
About the Department
The Document Controller position is part of the Project Management Office for Future QC – a project in Novo Nordisk’s Fill & Finish Expansions department. Our department is responsible for designing, planning, and building a major facility in the Fill & Finish Expansion programme.
We are currently focusing on the critical phase-shift from design to execution and are dedicated to ensuring the successful delivery of projects. As a member of our team, you will have the opportunity to work with senior colleagues and stakeholders globally, contributing to the development of fill & finish facilities of the future.
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