ESTÉE LAUDER COMPANIES Is looking for an HR Reward Coordinator

Description

ESTÉE LAUDER COMPANIES
Is looking for an HR Reward Coordinator with knowledge about Nordic labour law & regulations

Are you passionate about payroll management, employee data, and driving key HR processes linked to reward across multiple countries? Do you have a strong understanding of Nordic labor laws related to reward and excel at handling complex, multi-country tasks? Then you might be our next HR Reward Coordinator!

Estée Lauder Companies at a glance 

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, MAC, La Mer, Bobbi Brown, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD BEAUTY, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart , and the DECIEM family of brands, including The Ordinary and NIOD. 

The Role

As our HR Reward Coordinator, you will support the smooth operation of key HR processes across multiple countries, ensuring accuracy in payroll and compliance with local regulations. This role involves collaboration with HR teams, managers, and our UK-based Pay Service team, which handles the central outsourced payroll setup for Denmark, Sweden, Norway, and Finland. You will not be responsible for performing in-house payroll but will coordinate closely with the Pay Service team to ensure seamless payroll operations and data accuracy.

Your Key Responsibilities

• Payroll Coordination: Oversee the monthly payroll processes by managing updates to vacation and leave data and ensure all files are accurate and submitted on time through our centralized, outsourced payroll setup.
• Employee Data Management: Coordinate changes in employee data, such as new hires, salary adjustments, and departures, across multiple systems and portals.
• Vacation and Leave Reconciliation: Reconcile vacation days and other leave types, working with the payroll provider to ensure accurate reporting and payments.
• Support Leave Processes: Assist with maternity, parental, and sick leave processes, including applications for reimbursements from local authorities.
• Resolve Queries: Handle questions from managers and employees regarding payroll issues and vacation days.
• Cross-Country Collaboration: Partner with the Pay Service team in the UK and HR teams across the Nordics to ensure compliance with local labor laws and regulations.
• Reporting: Support the reporting requirements to national authorities, including statistics and applications for insurance reimbursements.

Qualifications

Your Qualifications

• Experience: 2-3 years of experience in HR or payroll administration, ideally in a multi-country role.
• Knowledge of Nordic Labor Laws: Strong understanding of payroll-related regulations across Denmark, Sweden, Norway, and Finland.
• HR Systems and Tools: Experience with HR systems, workforce management platforms, and payroll portals like Planday, EY systems, or similar.
• Organizational Skills: Ability to manage multiple tasks and meet deadlines efficiently.
• Attention to Detail: High accuracy in data management.
• Technical Proficiency: Skilled in Microsoft Office Suite, especially Excel.
• Language Skills: Fluent in English, both written and verbal. Knowledge of a Nordic language is an advantage.
• Team Player with Initiative: Ability to work independently and collaboratively, with a proactive approach to solving problems.

Your Personality

• You are detail-oriented and methodical, ensuring accuracy in payroll data and processes.
• You are collaborative, willing to work with various teams and stakeholders.
• You are a problem-solver who thrives in a fast-paced environment.
• You demonstrate a strong sense of responsibility and professionalism in your work.

What We Offer

You will be based in our Nordic head office in Carlsberg Byen and report to the Nordic HR Director and become part of a dynamic and diverse Nordic HR team. We offer an exciting opportunity to join a global company with a strong heritage within an innovative and growing industry, including:

• Competitive Compensation Package: Attractive salary and health insurance benefits.
• Hybrid Working Model: Option to work from home two days per week.
• Pension Package.
• 30 Days of Vacation.
• Vibrant Office Culture: Regular social events and activities.
• Diversity and Inclusion Initiatives: Access to social networks and Global Employee Resource Groups (ERGs).
• Staff Discounts on Products.

We are the global leader in prestige beauty — delighting consumers with transformative products and experiences, inspiring them to express their individual beauty. In fact, we are the only company focused solely on prestige makeup, skincare, fragrance, and hair care with a diverse portfolio of 25 brands sold in approximately 150 countries and territories. Infused throughout our organization is a passion for creativity and innovation — a desire to push the boundaries and invent the unexpected — as we continue the bold work of our founder, Estée Lauder.

Inclusion, Diversity & Equity in the core of everything we do:

Estée Lauder Companies is an equal opportunities employer. To promote a fair recruitment process, we encourage applications to exclude photos from CVs.

We actively foster a culture of inclusion, diversity, and equity, offering local training on topics such as unconscious bias to ensure a welcoming environment for all. We encourage applications from all qualified candidates, regardless of sex, race, disability, age, sexual orientation, gender identity, religion, marital status, or pregnancy.

Next Step

We will be reviewing applications on an ongoing basis, and please note that virtual interviews are part of this recruitment process. Preferred start date is December 1 or as soon as possible.

We look forward to hearing from you.