Event Coordinator (maternity cover) - DTU Skylab

Do you love coordinating, organizing, and seeing the big picture? Do you have the drive to give users and guests the best event experience? If so, you might be our new event coordinator at DTU Skylab.

Your Tasks
You’ll handle all aspects of events, from creative tasks to routine admin work. You’ll get to develop, plan, execute, and evaluate events and activities in close collaboration with colleagues and external partners. You will lead multiple events, taking full responsibility from beginning to end. All this includes:

• Event Development: From concept creation to pricing, invitations, participant recruitment, and communication.
• Event Planning: From facility layout planning, catering orders, participant registration, to budget follow-up and creating playbooks and execution plans.
• Event Execution: From coordinating with business partners, briefing event assistants, to show-calling and clean-up.
• Evaluation and Reporting.

Be ready for flexible working hours, including evenings and weekends, when events happen.

About You
You have a relevant education or experience in event coordination and execution. You’re independent, organized, proactive, creative, and curious. You’re outgoing, a great host, and care about the details and the big picture. You take pride in developing, planning, and running engaging and impactful events for participants and society. Plus, you speak and write English at a high level. 

Who are we?
DTU Skylab is DTU’s innovation hub, a vibrant community supporting diverse activities such as curricular courses, company collaborations, and startup programs. Since its conception in 2013 DTU Skylab has been an engaging and inclusive learning space with offices, teaching, and event facilities, with multiple workshops and laboratories.

Our talented staff is our signature. We have a highly creative atmosphere with around 60 full-time employees in 3 sections. We have an informal culture, and we can laugh, party, and be very serious about our actions. We love our users and collaborators, and we love to tell all the great stories about the projects and activities running in DTU Skylab, spanning from airborne windmills, cell ag technologies, intimate health devices, AI laboratory robots, digital coaching services to facilitating student associations and international summits.

You will become a part of a culture and organization that is constantly developing, and you will have a lot of influence on this development.

Salary and terms of employment
Your salary is determined according to the relevant collective agreement. However, we expect to hire the successful candidate according to the OAO-S collective agreement and organizational agreement for office clerks and others (HK/State) or according to the AC Agreement.

The role is a fixed-term position (12 months) set to begin on February 1, 2025, with an average workweek of 37 hours. 

Application and contact
Please submit your online application no later than Sunday, 24 November 2024 .  Open the "Apply now" link, where you fill in the application form and attach a motivated application, CV, and diplomas. We expect to conduct interview on an ongoing basis.

If you would like additional information about the position, please contact Head of Administration, Peter Munkebo Hussmann at [email protected] or 4071 0060. You can also read more about DTU Skylab on our website skylab.dtu.dk.

Applications received after the application deadline will not be considered.

All interested candidates irrespective of age, gender, race, disability, religion or ethnic background are encouraged to apply. As the position involves research in critical technology, which is subject to special rules for security and export control, among other things, open-source background checks will be conducted on qualified candidates for the position.

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.