Event Planner

Are you passionate about creating memorable experiences and have a keen eye for detail? Are you organized and thrive in a dynamic environment? Do you know what it takes to plan and execute successful events while maintaining operational excellence? Then you might be the Event Planner & Administrative Coordinator we are looking for. 

What will your day look like?

As our new Event Planner & Administrative Coordinator, you will be responsible for orchestrating and planning  internal and external events while providing administrative support to our organization. You will play an important role in taking our events to the next level while being a trusted guarantor of efficient, high-quality execution and planning.  

More specifically, your tasks will include: 

Event Planning & Execution: 

• Conceptualize, plan and manage internal and external events 
• Coordinate with vendors, venues, and service providers 
• Manage event budgets and timelines 
• Handle on-site event coordination and troubleshooting 
• Create and maintain detailed event documentation 

Administrative Support:  

• Assist with basic office operations and maintenance 
• Support team members with administrative tasks  
   

Who are you going to work with?

You’ll be part of our People Operations team, where you'll find skilled teammates who are always ready to support each other.  

You will work very closely with our Marketing & Communications team and Talent Attraction team - but to a wide extent also the entire VML MAP organization across departments and locations, as events are owned and requested by various teams. 

We pride ourselves on being a flat organization that actively promotes and nurtures the talents of our staff, many of whom have been with the agency for a decade or more.

What do you bring to the table?

As a person, you are highly organized, detail-oriented, and capable of managing multiple priorities effectively. You remain calm under pressure and demonstrate a keen ability to focus and show enthusiasm for deep-diving into new areas and subjects.  

In addition, you have:  

• The ability to work independently while also able to collaborate effectively with many internal and external stakeholders 
• Proven experience in administrative support roles  
• Strong project management skills  
• Excellent time management and multitasking abilities  
• Outstanding written and verbal English communication skills  
• Proficiency in MS Office Suite  

A leader in personalized customer experiences

VML MAP is a world-leading Centre of Excellence that helps businesses humanize the relationship between the brand and the customer through hyper personalization at scale, marketing automation and CRM. With the brain of a consultancy, the heart of an agency and the power of technology and data, we work with some of the world's most admired brands to help them on their transformation journey to becoming truly customer-centric. Together, we are 1000 + technology specialists, data scientists, strategic thinkers, consultants, operations experts, and creative minds from 55+ nationalities.

A global network

We are part of the global VML network that encompasses more than 30,000 employees across 150+ offices in 60+ markets, each contributing to a culture that values connection, belonging, and the power of differences.