Executive Assistant in Novo Holdings' People & Organisation department

We are looking for an Executive Assistant to join our People & Organisation team.  

As our Executive Assistant, your role will be to support our Chief People Officer and play a pivotal role in coordinating and supporting the People & Organisation’s team, consisting of 15 people globally.  

Novo Holdings is a world-leading life-science investor, driven by the purpose of improving people’s health and the sustainability of society and the planet. Since 1999 we have been investing to promote groundbreaking solutions in healthcare and bio-sustainability while generating attractive returns that advance the Novo Nordisk Foundation’s grant-giving activities - supporting scientific, humanitarian, and social causes. As of year-end 2023, Novo Holdings had total Assets under Management of DKK 1,114 bn (€149 bn). 

Support our P&O team while proactively contributing to the culture in Novo Holdings 

Your key task will be to proactively provide high quality administrative support to our Chief People Officer, as well as be a trusted go-to person for the P&O team.  

In this role your responsibility will be: 

• Proactively handle Chief People Officer’s calendar and travel, manage time and handle changes. 

• Coordinate travel and meeting attendance from A to Z. 

• Proactively coordinating and scheduling the annual wheel of the P&O leadership team. 

• Support the coordination of selected annual organisational processes (e.g. coordinating the onboarding process, setting up leadership meetings related to our annual performance process, the process of Engagement Survey etc.). 

• Create and proofread presentation materials for P&O processes, external meetings or events. 

• Collaborate with our event manager and help coordinating social activities in Novo Holdings (e.g., inspiring team off-sites and social events in Denmark and abroad). 

• Build and maintain relationships with internal and external stakeholders. 

• Ad hoc administrative work and support to the P&O department.  

As Executive Assistant you will be part of our cross-departmental EA network, where we share knowledge and experiences from diverse backgrounds, providing a great platform for knowledge sharing and development, helping and support each other and optimizing ways of working across Novo Holdings.  

About you 

We are looking for a person with a strong motivation for the Executive Assistant tasks. You have a minimum of five years of relevant experience as EA/PA or Team Coordinator, preferably from professional services, financial institutions, or the investment environment. We imagine that you have: 

• Minimum five years of proven experience as an EA/PA/supporting executive level individuals in large professional organizations.  

• Ideally, experience from a professional services company (consulting, banking, or law firm) or from financial institutions, or the investment environment. 

• Stellar references and a proven track record of high performance. 

• Strong presence and a confident and accommodating personality. 

• Fluency in English, verbally and written.  

• Highly proficient in applying IT tools in daily tasks and operations.  

• A recent track record of effectively using Microsoft Office 365 and a curiosity in applying new digital tools in your work. 

Further, we expect your personal qualifications to be:  

• You make sure to know the Chief People Officer's objectives, goals, deadlines and deliverables daily, weekly, monthly and quarterly. You proactively follow through behind the scenes in furtherance of these. 

• A positive team player, while able to work independently when needed.  

• Serviceminded, flexible, resourceful and efficient, with a high level of integrity. You proactively seek opportunities to help others, and you are committed to making your colleagues successful - you contribute actively to the positive workplace culture and build strong networks. 

• A passion for working with people and HR related matters, spanning from recruiting and development to people operations and rewards 

• You love getting all details right while keeping an overview and structure of processes.  

• You are proactive, always two steps ahead and like resolving admin issues. You fill the gaps, and you can quickly re-prioritise tasks, when needed. 

• You have a sense of urgency and attention to detail and a demonstrated ability to handle highly sensitive and confidential information with discretion. 

• You possess intelligent and intellectual curiosity in learning about the work of the organization. 

• You reflect values, culture and brand - at all levels, internally and externally. You make a strong positive impression on key contacts.  

What we offer you 

Being an Executive Assistant in Novo Holdings P&O team, you will have the opportunity to work in a dynamic and fast-paced environment with highly talented individuals. Novo Holdings values collaboration and teamwork, and as an Executive Assistant, you will have the opportunity to work closely with other professionals from various departments, nationalities, and backgrounds.  

Novo Holdings is an international company with a diverse workforce, and as an Executive Assistant, you will have the opportunity to work with and learn from colleagues from different cultures and backgrounds. 

Overall, working in Novo Holdings offers a challenging and rewarding opportunity to be part of a dynamic and innovative organization that is making a difference in the world. 

Working at Novo Holdings 

Our work environment is driven by purpose and values, and we strive to be recognised by our stakeholders and people as an exceptional enterprise. 

We employ more than 200 professionals from various nationalities and backgrounds, all sharing the same purpose: To benefit people’s health and the sustainability of the planet by generating attractive long-term returns on the assets of the Novo Nordisk Foundation. Our investment teams are spread across offices in San Francisco, Boston, London, Singapore, Shanghai, and Mumbai. You will be working out of our headquarters in Hellerup. 

How to apply 

For more information, please contact P&O Partner Jorge Montes Schütte on mail: [email protected].    

We encourage you to send your CV and application as soon as possible or no later than November 20, 2024. We will conduct interviews on an ongoing basis.   

To apply, please send CV, and educational transcripts by clicking on the “Apply” button.