Executive Assistant to CEO

This position is at Danish Centre for AI Innovation (DCAI) in Hellerup.

Description

Are you excited to be part of a groundbreaking initiative at the forefront of AI in Denmark? DCAI is seeking a highly experienced and proactive Executive Assistant to support the CEO of the Danish Centre for AI Innovation (DCAI).

About DCAI

DCAI is a newly established company, backed by the Novo Nordisk Foundation and EIFO, with a mission to accelerate AI research and innovation in Denmark. DCAI will operate Gefion, a state-of-the-art supercomputer designed to tackle large-scale AI projects across various fields, from healthcare and life sciences to the green transition and quantum computing. They are based in Copenhagen and collaborate closely with experts from both the public and private sectors, including partnerships with NVIDIA, to advance Denmark’s position in AI and quantum computing.

The Job

They are seeking a highly organized and proactive Executive Assistant to support the CEO of their company. This role is critical to ensuring the smooth and efficient management of the CEO’s day-to-day activities, from strategic planning and project coordination to high-level communication and administrative tasks.

This is a senior-level role requiring exceptional organizational skills, discretion, and the ability to act as a trusted advisor and right-hand person to the CEO. The ideal candidate will have a strong track record of supporting C-level executives, demonstrated leadership capabilities, and a knack for problem-solving.

Your key responsibilities CEO Support:

• Serve as a primary point of contact for the CEO, managing communications, calendar, and priorities.
• Anticipate the CEO’s needs and proactively address them, ensuring efficient time management and productivity.
• Coordinate complex travel arrangements, ensuring seamless logistics for both domestic and international travel.
• Draft and edit correspondence, speeches, and presentations for the CEO.
• Manage sensitive information with the utmost discretion and confidentiality.

Strategic support:

• Provide high-level strategic and operational support, including researching, compiling, and presenting reports for decision-making.
• Assist with governance management including board-level communications and preparation of materials for board meetings, investor relations, and committees.

Communication management:

• Act as the gatekeeper for the CEO, handling all incoming and outgoing communications, including emails, calls, and meeting requests. Draf correspondence and reports as required.
• Manage the CEO’s public engagements, including speaking events and media appearances. Partner with the Marketing and PR teams to prepare briefing materials and coordinate on opportunities.
• Organize and prepare agendas for executive meetings, board meetings, and other high-level gatherings. Attend meetings, take minutes, and follow up on action items to ensure timely execution.
• Coordinate high-profile events, including investor meetings, partner collaborations, and key internal events. ensuring all logistics are handled seamlessly.

Project Management:

• Oversee special projects and initiatives as directed by the CEO, tracking progress, deadlines, and deliverables.
• Serve as a liaison between the CEO and senior leadership team, facilitating clear communication and follow-through on key projects.
• Build and maintain relationships with key stakeholders, clients, and partners on behalf of the CEO. Act as the representative to the CEO

Professional and personal qualifications

To be successful in this role, it is therefore important that you have:

• Minimum of 7 years of experience in a senior executive assistant role supporting C-level executives, including experience within a fast-paced and high-growth organization.
• Proven experience in managing multiple priorities, projects and priorities with a high level of detail and accuracy
• Excellent communication and collaboration skills with the ability to work across teams and stakeholders. The EA must be able to communicate complex information clearly and concisely both verbally and written.
• A solid understanding of the technology industry, particularly in areas related to computing, data science, and artificial intelligence. The EA should be able to grasp the technical aspects of the company’s operations to provide effective support.
• A proactive approach and the ability to manage projects from initiation to completion, including planning, execution, monitoring, and reporting. Familiarity with project management tools and methodologies is a plus.

Moreover, it is important that you are:

• Able to handle sensitive information with the utmost confidentiality and integrity, always maintaining trust and professionalism.
• Strong leadership and problem-solving abilities, with the ability to anticipate needs take initiative, and drive results.
• Adaptable and flexible in order to manage urgent tasks with tights deadlines and with changing priorities.
• Strong interpersonal skills and the ability to build relationships at all levels, internally and externally.
• Proven ability to work independently with minimal supervision, while also being an effective team player.
• Fluent in Danish and English – both verbally and in writing

DCAI offers

They offer a committed and professional workplace in which they emphasize ensuring that their colleagues thrive, are challenged, and have opportunities to develop their potential. A career at the DCAI gives you the opportunity to:

• Participate in pioneering deep tech development projects, pushing the boundaries of innovation and technology.
• Engage in purpose-driven work utilizing cutting-edge AI and computing technologies, with a mission to accelerate research by leveraging AI advancements to drive impactful change
• Work with key actors within in the innovation community in Denmark and globally.

Application and information

For further information, please contact Benedikte Berg Heinild, External Consultant at Capax Recruitment at mail: [email protected]

We encourage you to send your application as soon as possible and no later than 1 October 2024. We may conduct interviews on an on-going basis.