COWI

Executive Assistant to Group CEO and Group CFO

Fuldtid

Permanent

Parallelvej 2, 2800 Kongens Lyngby, Danmark

SE PÅ KORT

ID: 2841866

Indrykket for 16 dage siden

Executive Assistant to Group CEO and Group CFO
Lyngby
Permanent

Are you passionate about working for an organization committed to sustainability? Can you efficiently manage the daily activities of our executive team? Are you a skilled administrator ready to make a meaningful impact? If so, we’d love for you to join us

Create the solutions that will enable a better tomorrow
As Executive Assistant to our CEO, Jens Højgaard Christoffersen, and our CFO, Natalie G. Shaverdian Riise-Knudsen, you will be responsible for organizing and serving as the first point of contact for the executives’ calendars, including scheduling appointments and meetings. You will act as a gatekeeper to safeguard the time and availability of our executive leaders.

Your proactive approach will be essential in fostering effective communication and collaboration across the organization. You will report to our SVP, Head of Executive Office.

Your key responsibilities will be:

Facilitating meeting planning, including coordination and material gathering.

To monitor the CEO and CFO’s inboxes, sort incoming emails, and communicate on their behalf when necessary.

Managing travel settlements, approve invoices, and ensure timely registration for the CEO and CFO, along with other administrative tasks.

To arrange meeting rooms and equipment, serving as a primary support point.

Collaborating closely with the Executive Office team to plan COWI’s annual schedule, including Board meetings, ELT meetings, and key leadership seminars.

To prepare and assist in creating meeting materials, including presentations for the Board, Audit Committee, ELT, and other management meetings.

Your skills. Our team. Together, we design the future
We seek an experienced professional skilled in accuracy, forward-thinking planning, and timely management of the CEO and CFO's calendars. You will ensure timely delivery of materials, well-organized meetings and events, reliable logistical arrangements, and professional interactions. Strong collaboration with colleagues is also essential.

On top of that, you will have:

Solid working experience as a Personal/Executive Assistant to executive leaders.

The ability to prioritize and manage multiple assignments simultaneously while resolving practical issues.

Effective communication and interpersonal skills, demonstrating diplomatic abilities.

Sound judgment, a high level of integrity, and the capacity to manage highly confidential and sensitive information.

A proactive and structured approach, involving the right people to maintain momentum and meet deadlines.

Fluent written and spoken English (Danish is not a requirement).

Strong organizational and flexible skills, with excellent time management and prioritization abilities, thriving in fast-paced environments while excelling in both administrative and planning responsibilities.

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