Office Assistant to Copenhagen office

Do you want to be part of Northern Europe's biggest construction project, the world's longest immersed tunnel?

At FLC we are looking for our new office assistant to support our team in Copenhagen.

This is an exciting opportunity for someone who thrives on creating structure in a busy office environment. You will act as a point of contact for colleagues when it comes to office support, administration and coordination. We expect you to have an eye for details and strong communication skills in both Danish and English as well as solid team and management support skills.

Your main tasks will be:

• Booking of flight tickets, ferry, hotel and cars for colleagues who are in mission (Denmark and abroad).
• All contracts in Danish (house/registration papers, etc.).
• Booking of shuttle bus and manage traffic (correspondences with ALBA bus company).
• Managing department email box (distributing emails to the right person).
• Handling e-boks (all related).
• Solemn declaration (pool & company cars), scan-copies and folder.
• Booking of meeting rooms.
• Main contact person with reception at Copenhagen office.
• Office food supply, coffee & water machine.
• Monthly reporting regarding accommodation.
• IFRS reporting (leasing contracts).

Our expectations:

• Be office trained preferably from the construction industry.
• Have broad experience in administrative tasks.
• Experience in bookkeeping is an advantage but not a requirement.
• You have a good command of Danish and English at negotiation level, as both languages are required in the position.

About you:

• You are structured, meticulous, dedicated and able to reflect on your own work processes.
• You are service-minded, proactive and can work independently.
• You are a problem solver and ideally you have experience from the industrial or construction industry.
• You are able to communicate with colleagues and partners in an appropriate, effective and respectful manner.

Conditions of employment:

You will be covered by HK CLA and the Danish Salaried Employees Act. An attractive pension scheme, as well as health insurance and a lunch agreement are available

Working place will be in Copenhagen.

Does this sound like you?

We look forward to receiving your application. Applications received will be processed on an ongoing basis and we will close the recruitment process once we have found the right profile.

For questions related to the position, please contact Office Coordinator Dzenana Smailagic on +45 2052 0991.