Office Manager

Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients. To understand more including day-to-day life at Clarksons, visit us at www.clarksons.com

Office Manager with a flair for numbers and HR

Become an indispensable part of the success at Clarksons Denmark as our new Office Manager in the heart of Hellerup.

We offer the opportunity to work in an inspiring office environment, where each day brings new challenges and opportunities for growth. At Clarksons Denmark, we are more than just a company – we are a dynamic family where teamwork and positive energy are at the core of everything we do. We are looking for a proactive and energetic Office Manager with a strong 'can-do' attitude, who will help create the perfect work environment for both our employees and guests. 

Your responsibilities will include:

• Assisting our finance department in London with invoices, payments, travel expenses, and advising on VAT, taxes, etc.
• Working closely with HR and the finance department to ensure payroll processes comply with both local and international regulations, including tax rules and working time regulations
• Collaborating with the HR department in London on the practical handling of hiring, compliance with applicable legislation, and managing reimbursement processes
• Ensuring that the office always looks presentable for both our colleagues and guests
• Organizing and assisting with social events
• Booking travel and hotel accommodations
• Coordinating IT needs in the office with our IT department in London
• Acting as the work environment representative
• Creating a positive atmosphere in the office for everyone
• PA to our Managing Director
• Plus, a variety of other exciting tasks 

We are looking for a colleague who:

• Is fluent in both Danish and English, written and spoken
• Has experience in an international/multinational environment (preferable)
• Has experience with accounting systems and payroll administration
• Possesses a good understanding of accounting principles and HR processes
• Can work with sensitive data and maintain confidentiality
• Has a structured approach to work and the ability to handle multiple tasks simultaneously
• Has strong communication skills, both written and verbal
• Loves being service-minded and enjoys handling practical tasks
• Has the positive energy and dedication that ensures quality in everything you do.
• Thrives in a fast-paced environment where no day is the same, and tackles challenges with a smile
• Possesses strong organizational skills, so you can maintain an overview – even when the pace is high
• Is capable of meeting others’ needs in an efficient and friendly manner 
• It is important that you have strong communication skills and enjoy interacting with the various people who come through our doors 

We offer:

• A start date to be agreed upon, but no later than May 1, 2025, where you will receive thorough training from our current Office Manager.
• Working hours from 9:00 AM to 4:30 PM in an energetic team, where your physical presence is an essential part of office life.
• Salary according to agreement.