P2P Project Administrator

Do you want to shape the future?

We are offering an exciting opportunity as a P2P Project Administrator to be an important part in paving the way for Vattenfall and its customers and partners towards fossil freedom!

As our new P2P Project Administrator you will contribute to a fossil free future by ensuring a high-quality, compliant and swift execution of the Procure-to-Pay process in Offshore Wind Projects. You will be in charge of supporting the whole Procure-to-Pay process which includes managing requests for purchase requisitions, reviewing and coding incoming invoices, managing approval processes, and initiating manual payment orders for urgent or significant transactions.

You will be a part of the Project Administration Team, which provides administrative and P2P support to projects in the offshore wind development chain from Market Development to Construction. The projects vary in size from small, medium to large-scale construction projects.

You will report to the Head of Project Administration, but your daily work will be in the project(s) that you support, where you will work closely with the project management team and project team members.  

Main responsibilities and tasks

• Managing approval form workflows.
• Managing purchase requisitions requests.
• Managing the invoice approval process, including reviewing and coding invoices.
• Interfacing and communicating with project stakeholders.
• Initiating manual payment and order-to-cash.
• Maintenance of purchase orders.
• Contribute to optimizing P2P processes and tools.  
• Supporting transition to Next Generation ERP (SAP4/Hana).
• Ensure the compliance of all Procure-to-Pay activities.
• Conducting onboarding of new Offshore project team members to P2P processes.

Location

Work location can be in either Kolding in Denmark or Stockholm in Sweden. Some travel to our other European offices can occur (2-4 times a year).

• A relevant educational background in Business Administration, Finance, Purchasing or similar
• Professional work experience from a similar role with responsibility in procurement, accounts payable, ideally from construction and/or large-scale projects, preferable in the wind industry
• Excellent English communication skills are a must. Skills in Swedish, German, Dutch or Danish are an advantage
• Experience in dealing with external and internal stakeholders
• Super-user in SAP ERP systems, experience with SAP/4 Hana is an advantage 
• Advanced knowledge in Microsoft Office suite (in particular: Outlook, SharePoint, MS Teams, Notes, Excel)

For succeeding in the role:

As our new P2P Project Administrator you have a structured way of working and have the ability to plan and prioritize work to meet commitments aligned with organizational goals. You are a problem solver with an improvement mindset and analytical skills. You are detail-oriented with a commitment to accuracy. You operate effectively, even when things are not certain or the way forward is not clear and the ability to prioritize tasks in a fast-paced environment. 

You are communicative and can anticipate and balance the needs of multiple stakeholders.

Our offer 
We offer a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as ‘Ask and Share’ concept is essential for the way we work. We offer attractive employment conditions (smart working, flexible working hours and a good-work-life balance) and opportunities for personal and professional development. Click here for further information.  

More Information

We welcome your application, including CV in English.  We kindly request that you do not send applications by any means other than via our website due to GDPR. We do not accept applications through email. Last day to apply is the 29th November. Review of candidates and interviews will be taking place mid-December.

For more information about the position you are welcome to contact Hiring manager Joanne Colding Pedersen, +4527874955 . For more information about the recruitment process you are welcome to contact recruiter Catalina Roa Rodriguez, [email protected] .

Trade union representatives in Sweden

Rolf Ohlsson (Akademikerna), Anders Bohlin (Unionen), Christer Gustafsson (Ledarna), Rebecka Hedsell (SEKO). To contact the representatives, please call Vattenfall's switchboard, +46 0 739 50 00.

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. Click here for further information. 

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening will be performed by a third party, Validata. 

Since Vattenfall is a part of the Swedish critical infrastructure, many of our services are security classed. If this position is security classified the final candidates might be subject to a security vetting process, according to Swedish legislation. 

We look forward to receiving your application!