People Operations Specialist

We're looking for an experienced People Operations Specialist to take the reins of our HRIS platform (HiBob). You'll keep our People OPS processes running smoothly and efficiently in this vital role. You'll also be in charge of optimising our systems, building workflows that scale, and creating seamless integrations across all our tools. We enhance the employee experience, drive automation, and use data to power intelligent decision-making.

The opportunity and what we offer

Formalize is on a scaling journey with significant traction across Europe. As our coming People Operations Specialist, you'll have the opportunity to learn, grow, and make a meaningful impact on the entire Formalize team. Seize this opportunity to actively contribute to shaping Formalize's growth.

• Be part of a fast-growing international SaaS company
• High level of trust and autonomy
• Be part of a social, diverse, and international team

Responsibilities

You will be joining our team of +120 people in rapid growth. We are on a venture journey and you will have a huge impact in the organisation from the start.

• HRIS Ownership: Manage and optimise HiBob, ensuring seamless integration with tools like TeamTailor, Zenegy, and Deel. Provide insights through reports for leadership.
• Workflow Automation: Design workflows to streamline processes like onboarding and off-boarding, ensuring efficiency as we scale.
• Employee Relations Support: Be the go-to for day-to-day People Ops queries.
• Compliance & Data Security: We are critical in ensuring compliance with EU and local employment laws and data protection regulations.
• Compensation & Benefits: Support compensation, benefits, and payroll processes.
• Project Management: Ensuring successful completion of initiatives that impact the broader People Operations function, such as entry into new markets, working with feedback, internal training, etc.

Qualifications and about you

• Bachelor (or higher degree) in an applicable field.
• More than 2 years of experience in People Operations, with solid expertise in managing HRIS platforms (preferably HiBob or similar data-driven HR systems).
• Knowledge of employment law from one or more of our countries: Denmark, Italy, or Spain would be a bonus
• Strong analytical skills and a track record of using People data to inform decisions.
• You are motivated by managing multiple projects and priorities in an ever-changing upstart environment.
• Deep understanding of People processes and best practices.
• Familiarity with API integrations between HR systems and other tools would be a huge plus, but we have people who can help.

About Formalize

Formalize is a tech company founded in 2021 with offices in Aarhus, Copenhagen, Milan, and Madrid. Currently, we have a team of more than 120 people from 13 nationalities operating in multiple European markets and are one of the fastest-growing SaaS scale-ups.

Our journey started within the whistleblowing compliance sector, highlighted by the award-winning Whistleblower Software by Formalize, laying the foundation of our success story.

This initial chapter has been within whistleblowing compliance and meeting those regulations. Along the way, we established strong partnerships and a base of satisfied customers. Our commitment was recognised through the best customer support, which earned us a reputation as a customer-centric pioneer. But now, we have extended our expertise to a larger compliance universe, including data compliance, risk, and privacy.

Formalize helps companies effortlessly navigate and stay ahead in the ever-changing compliance landscape. Our platform adapts to regulatory changes, continuously adapting to meet and foresee our users’ evolving needs, ensuring businesses remain compliant and confident in their operations.

Traits that describe our culture and employees:

• We are all very goal orienteered and hardworking
• We are responsible, and we like accountability
• We are connecting, and we like to build meaningful relationships
• We are optimistic and like to laugh and have a positive atmosphere
• We like to dream big and to have clear visions for the future

Test in the recruitment process

We use talent profiles in the recruitment process. After sending your application, you will receive a link to the test.

Experience shows it provides the best experience for both candidates and our company. It's not about answering right or wrong, but whether one's talents match the context in which t you will win. We want to hire a colleague who really thrives and flourishes with us, and therefore, we are looking for an employee who will be a good fit with Formalize in relation to

• Fit between the person and work tasks
• Fit between the person and the colleagues in the team
• Fit between the person and the role

We know that when this is staged optimally, you thrive and succeed much better in your job.

Recruitment Process

• Send application and upload relevant information
• 15-minutes online interview with our Talent Acquisition team
• 30-minute online interview with our People Director, Trine Palm
• Completion of Talent test & case preparation for the last interview (homework)
• 60 minutes in-person case presentation for a couple of People Ops’ team members

Apply by attaching your resume and other relevant information, and you will hear from us soon!

We will hold interviews and hire on an ongoing basis. For more information or questions, please contact the responsible recruiter in the Talent team.