Personal Assistant and Team Coordinator - Corporate IT

Are you driven by creating structure and being the go-to administrative expert on tasks and processes? Do you appreciate a broad job description and consider it a learning opportunity to support two managers from two different departments? Do you take pride in having an overview and being one step ahead? 

If so, we are looking for a Personal Assistant and Team Coordinator to support our Director for Corporate IT and our Senior Vice President for Impact as well as their two teams, and we hope you will consider this position. 

About the job 

You will be anchored in our Corporate IT team but will be split 50/50 between them and the Impact team, whose Senior Vice President you will also assist.  

Your tasks as Personal Assistant for the two department heads will, amongst others, include: 

• Managing and maintaining the managers’ calendars and preparing materials to ensure that they are well-prepared for all meetings and events 

• Organizing meetings and booking trips for the two managers 

• Managing and approving expenses, and handling the departments’ budgets 

• Supporting the managers in our annual people processes, such as performance management reviews and engagement survey, as well as planning team development workshops 

• Participate in leadership team meetings in the two departments and follow up on actions 

As Team Coordinator in the two departments, your responsibilities will include: 

• Being responsible for general administrative support in the areas, e.g., proofreading materials, facilitating team meetings 

• Preparation and logistics for events and meetings 

• Plan team off-sites and workshops 

• Supporting recruitment and onboarding of new colleagues 

Please be aware that this is an on-site position. 

You will join a strong network of Personal Assistants in the Novo Nordisk Foundation where you will have the opportunity to share knowledge and gain valuable insights.  

You will refer to the Head of Corporate IT, Director Niels Pærregaard. 

About you 

Our ideal candidate is flexible, highly organised and very proactive. You thrive in a busy and innovative work environment, and you have a strong sense of professionalism. You have at least three years of work experience as a Personal Assistant, Coordinator or Administrator and ideally have worked in a setting supporting multiple teams or people. 

We expect that you have: 

• A sense of urgency and attention to detail, with demonstrated ability to handle sensitive and confidential information with discretion 

• Excellent interpersonal and communication skills 

• Ability to follow up on tasks in a persistent and pragmatic way 

• Proficiency in MS Office; Word, Power Point and Outlook 

• High proficiency in English and Danish, both spoken and written 

As a person, you are: 

• Full of energy and have a positive “can-do” attitude 

• Proactive and detail oriented in planning and executing 

• A team player and a good colleague 

Application and Information 
For more information, please contact Niels Pærregaard via e-mail [email protected]. 

We suggest you send your application as soon as possible and no later than 9. January 2025.  

First interviews will be conducted 13. or 14. January, and second interviews 23. January. 

To apply, please send your CV, cover letter, and relevant diplomas by clicking on the “Apply now” button. 

About the Novo Nordisk Foundation 

Established in Denmark in 1924, the Novo Nordisk Foundation is an enterprise foundation with philanthropic objectives. The vision of the Foundation is to improve people’s health and the sustainability of society and the planet. The Foundation’s mission is to progress research and innovation in the prevention and treatment of cardiometabolic and infectious diseases as well as to advance knowledge and solutions to support a green transformation of society.  

In the coming years, the Foundation will broaden its scope and increase its grants for scientific, humanitarian, and social purposes, including solving the climate crisis and developing tomorrow’s food production. As a consequence, we are a growing organisation, which means new job openings and exciting opportunities for employees to be part of forming the future of the Foundation.