Personal Assistant to Vice President

Do you possess a strong drive and commitment as a Personal Assistant? Do you thrive with providing excellent executive-level administrative support? Are you passionate about working in a diverse, international and dynamic environment? If yes, we invite you to be a part of our team. We are seeking an experienced Personal Assistant (PA) to provide dedicated support to the Vice President (VP) of Regulatory Affairs (RA) Submissions in Global Regulatory Affairs (GRA).

Apply today and join us for a life-changing career!

The position

As the PA you will oversee a broad spectrum of administrative, financial, communication and HR-related tasks. You will report directly to the VP of RA Submissions and be part of the leadership teams ensuring efficient and seamless support across RA Submissions.

Your tasks will include but are not limited to:

• Ensuring effective VP calendar management
• Preparing and overseeing the department budget
• Ensuring management meetings are successfully planned and key actions captures
• Planning and supporting department meetings and events, both on- and off-site
• Serve as a sparring partner to the VP, handling confidential and sensitive information with discretion

Furthermore, you will handle many day-to-day ad hoc tasks and troubleshooting in support to the VP and the area. You will also actively participate in the GRA PA group, supporting an optimal cross-functional administrative collaboration and activities such as communication, training programs and large-scale events.

The position is a full-time role based in Søborg, Denmark.

Qualifications

To be successful in this role, we are looking for a candidate with the following qualifications:

• Proven experience as a Personal Assistant or similar role in an international environment
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Outstanding interpersonal skills, adept at fostering relationships across all organizational levels
• Proficient Microsoft Office user with flair for IT; experience with SAP and Power BI is an advantage
• Can communicate effortlessly; both verbally and written in English at a business level

As a person, you are assertive, curious, and possess good judgment, along with high integrity and professionalism. You enjoy being the 'cultural and social glue' that helps hold a team together. You are organised and a proactive problem-solver who thrives working independently with clear systems for handling multiple tasks simultaneously. You are open and committed, with a natural, built-in principle of continuous improvement. You have a sense of urgency, attention to detail, and a demonstrated ability to handle highly sensitive and confidential information with discretion. Last but not least, you have a healthy sense of humor and enjoy working with people in an informal atmosphere.

About the department

In RA Submissions we are approx. 65 regulatory professionals organized in 5 hybrid teams working across Søborg, Bangalore, Portugal and Polen.  We are responsible for the submission of our regulatory applications from initial development and throughout the lifecycle of products within the Novo Nordisk product portfolio. Moreover, we are ensuring that our regulatory systems enable operational excellence and regulatory compliance. Join us in this dynamic and collaborative environment where your contributions will make a significant impact.

We are part of Novo Nordisk GRA. GRA is an area with approximately 430 colleagues and plays an important role in ensuring that all new Novo Nordisk treatments are developed with compliance and the patients in mind. Liaising between relevant authorities and Novo Nordisk stakeholders. GRA is involved throughout all phases of product development and roll-out to market world-wide and is a truly multi-disciplinary place to work with high professional standards, excellent opportunities for fast-paced professional development and career opportunities.

Working at Novo Nordisk

Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world, and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 68,000 employees around the world. We recognize the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we’re working toward something bigger than ourselves, and it’s a collective effort. Join us!

Contact

For further information, please contact please contact Heidi Staal (CVP PA) at +45 34486425 or Sascha Mette Honig (VP of RA Submissions) at +45 3075 1266

Deadline

26th of March 2025

You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. 

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.