Personal Assistant

Are you a structured and driven person, who strives in ensuring a smooth operation?
Do you proactively anticipate needs and take initiative to ensure the executive is always one step ahead? 

We’re looking for a dedicated Personal Assistant to support our leadership team, as we are embarking on an exciting journey.

YOUR TEAM 
You will join our team of two directors and a manager of Buying & Product Administration. We work in close collaboration, constantly challenging one another to improve and grow. Our team dynamic fosters a supportive environment where we all strive to bring out the best in each other. You’ll play an essential role in our shared goals, contributing your unique strengths and insights to help us all succeed. Here, you’ll experience both personal and professional growth while taking on meaningful responsibilities.

YOUR ROLE
As a Personal Assistant, you will be an integral part of our organisation, providing essential administrative and project management support to the team. You will collaborate closely with the managers and other key stakeholders, ensuring that daily operations run smoothly and effectively. Your role will involve both routine tasks and independent projects, offering a dynamic and varied workday. You will on daily basis analyse our KPI’s and work with our performance figures.

Maintaining a high level of discretion, confidentiality, and professionalism at all times must be an integrated part of your daily practice.

More specifically, your tasks include:

Coordinating with internal and external stakeholders to ensure smooth scheduling.

Assisting with project planning, execution, and monitoring.

Preparing reports and presentations.

Organizing and managing summits, conferences, and meetings.

Managing executive's calendars, scheduling meetings, appointments etc.

Collect and analyze data from Power BI.

Performing various ad hoc tasks.

YOUR BENEFITS

At VILA, we are ambitious together, and everyone is eager to help each other succeed.

You will join an international environment that fosters a supportive and ambitious culture.

Our people-oriented culture fosters a sense of belonging, meaningful connections, and strong relationships.

Flexible work hours and the opportunity to work remotely are integral parts of our culture because we value work-life balance and encourage employees to prioritize their personal lives while maintaining a strong work ethic.

YOUR PROFILE
You like to work in a dynamic work environment, and with your reliable nature you thrive in having a broad contact surface where you can make a positive difference. A strong ability to prioritize and act proactively is essential, enabling you to coordinate and communicate both internally and externally in a professional and efficient manner. You are structured as well as detail- and result-oriented, ensuring that deadlines are met.

To succeed in this role, we expect you to have: 

Experience from a coordinating role

Fluency in both Danish and English - written and spoken

A structured mindset in everything you do

Familiar with creating business related presentation

Experience with Power BI and analysing data is an advantage

WE LOOK FORWARD TO HEARING FROM YOU
If you have any questions about the position, you are welcome to contact Helle Mørch Pedersen on +45 25 51 39 28. Otherwise, send your CV and application as soon as possible and no later than 6 December 2024. We handle applications on an ongoing basis and reserve the right to take the ad down, when we find the right candidate.

LOCATION : Stilling, Denmark.

ABOUT VILA
The design philosophy of VILA is based on a feminine approach to fashion, uniting femininity and trend insights. VILA’s signature style is discovered in the mix of prints, delicate cuts and fine details. VILA was established in 1994 as part of BESTSELLER, a 100% family- owned company founded in , VILA is sold through 100+ chain stores all over Europe and 2000 multi-brand stores. VILA also covers and shop-in-shop. For more information, please visit or

It all began in 1994, where VILA became part of the family-owned Danish fashion house, BESTSELLER. VILA quickly grew and found its look, feel and core: Designing accessible fashion for young women with a personal style. Located in Jutland, outside the small town Skanderborg, VILA has always stayed true to its mission of creating feminine fashion with focus on quality, design and details. At BESTSELLER, we own it. Every chance. Every challenge. Every choice. We’re the global fashion company that’s fast paced and family run. We’re the business that’s built some of the strongest brands in the industry. By empowering every individual to own their journey, we’ve found the courage to keep getting better. To act more sustainably. To foster diversity and provide equal opportunities. To compete more confidently. And to keep challenging the status quo. Time and time again. We are BESTSELLER - and together, we own it.