Programme Coordinator for Neuroscience Academy Denmark (NAD)

Neuroscience Academy Denmark (NAD) is looking for a Programme Coordinator. NAD is a nationally concerted effort involving the neuroscience research environments at the medical faculties of Aalborg University, Aarhus University, University of Southern Denmark and University of Copenhagen.
You will be part of NAD’s Executive Office which is based at the University of Copenhagen. The team is led by NAD’s Executive Director and its team members are one education manager, one communication officer and two part-time programme administrators.
NAD hosts a unique 4-year PhD programme enrolling 16 PhD Fellows annually. The NAD fellows will take part in a mandatory pre-PhD year, after which they will proceed to carry out their PhD. NAD is also the organizer behind several scientific meetings, networking events, symposia and an annual NAD meeting where all neuroscientists in Denmark gather. More information about NAD here.

About the position
Your work will mainly be: 1) coordination of activities related to the NAD PhD programme, including being superuser of our recruitment system, 2) coordination of internal NAD Executive workflows, 3) smooth and efficient communication with central actors in NAD’s community, 4) planning and execution of events, workshops, symposia, courses and other meetings for the NAD community. Everything will be in close collaboration with the NAD Executive Office team.
You should expect 10-15 travel days per year in connection with NAD activities, primarily within Denmark. International travel may also be required.

Main tasks include
• Planning and organisation of all practical elements of NAD events, including registration flow, venue booking and travel arrangements
• Responsibility for the practical day-to-day operations within NAD with an eye to optimising workflows
• Coordinate NAD’s many activities
• Communication with NAD Fellows, PI’s, and partner institutions
• Assisting NAD’s Executive Director with various ad hoc tasks in the daily operation

Qualifications
• An academic background and experience with university administration and working in a research environment
• Strong organisational skills, the ability to identify and address ineffective workflows and find enjoyment in seeing through a task from start to finish.
• You are proactive and solution-oriented and able to manage several tasks simultaneously with great attention to detail
• Experience organising and executing events
• Strong interpersonal and communication skills
• You thrive in a changeable and dynamic environment
• You are fluent in Danish and English.
• You are service minded, a team player and a good colleague

We offer
• A versatile, challenging and exciting job with the opportunity to influence how tasks are organised
• The opportunity to engage with community members from across Danish neuroscience
• The opportunity to join a team of highly motivated individuals who value and encourage initiative and new ideas
• A workplace focused on cultivating an excellent work-life balance

Terms of employment
The position is fixed term for the period 1 May 2025 to 31 December 2026. Work hours will be 30 hours/week. Salary, pension, and terms of employment will be in accordance with the agreement between the Danish Ministry of Finance and AC (the Danish Confederation of Professional Associations) at the level of fuldmægtig (Danish term). Depending on qualifications, a supplement may be negotiated.
You will be employed at the NAD Executive Office at the Panum Institute, and you will refer to NAD’s Executive Director Nicolas Caesar Petersen.
Our work language within the NAD Executive Office is Danish, and our work language with the broader NAD community is always English

Place of employment
Your workplace will be at NAD’s Executive Office at the Department of Neuroscience, Blegdamsvej 3B, 2200 Copenhagen N.
As a starting point, it is expected that you will work from our office in Copenhagen. Days working from home will be after agreement with NAD’s Executive Director.

Contact
If you have any questions regarding this position, contact NAD Executive Director Nicolas Caesar Petersen, [email protected]

Application deadline is 10 March 2025, 23:59 GMT +1

Only applications submitted via UCPH’s job portal will be taken into consideration.