School secretary for International School, Kalundborg, Denmark

Are you fluent in both written and spoken English and Danish?
Do you enjoy working with children and want to be part of an international school environment?
Are you service-minded, organized, and have an educational background in office administration?
Do you thrive in a busy workday with a variety of tasks?
Can you see yourself as the central administrative hub for the international school's operations?

If so, you might be the perfect fit for our new School Secretary position at the International School of Kalundborg!

The International School of Kalundborg is a bilingual international public school opening in August 2025. This is a unique opportunity to join a dedicated team tasked with building the school from the ground up.

Background and Context

The decision to establish a new international public school represents a significant political and strategic investment. Kalundborg Municipality is seeing an increasing number of international families moving to the region for work, creating a growing need for a school that accommodates children from various nationalities.

The establishment of the International School of Kalundborg aims to provide a high-quality educational option for international families, where students are taught in both Danish and English. While the school primarily caters to the children of international workers, Danish students in Kalundborg Municipality may also enrol if space is available.

At its initial phase, the school plans to offer four mixed-year classes:

• Kindergarten/Year 1
• Year 2/3
• Year 4/5
• Year 6/7

Once fully operational, the school will provide education for Years 0-9.

The school will operate under the Danish KIG law framework, offering a bilingual program where 50% of the teaching will be in English and 50% in Danish. As such, both English and Danish will be working as well as teaching languages at the school.

The school will be established as an independent institution, but it will be housed in an existing building connected to Skolen på Herredsåsen in Kalundborg. The two schools will share facilities such as subject-specific classrooms and the library, fostering close collaboration at both student and staff levels.

The International School of Kalundborg will also be an integral part of Kalundborg Municipality's overall educational system. As the school secretary, you will be part of a professional network of secretaries working at the municipality's 18 schools.

Who We're Looking For

We are looking for someone who:

• Is fluent in written and spoken Danish and English.
• Is organized and capable of handling multiple tasks simultaneously.
• Greets staff, students, and parents from all over the world with a smile.
• Is eager to contribute to developing the school's administrative procedures and culture.
• Has strong IT skills.
• Excels in collaboration, both internally and with various external partners.
• Has experience with financial administration – or a strong willingness to learn.
• Takes independent responsibility for tasks.
• Is service-minded, flexible, helpful, and attuned to different situations.
• Is comfortable with the variety of ad hoc tasks that the position entails.
• Thrives in a dynamic environment with frequent interruptions from students, parents, and colleagues.

Job Responsibilities

The school secretary's responsibilities include, but are not limited to:

• Internal and external administration.
• Light personnel administration.
• Student administration.
• Supporting leadership with administrative tasks.
• Handling inquiries from stakeholders and users of the school.
• Assisting with enrolment meetings, open house events, and welcoming new families.
• Various reports and submissions.
• Financial tasks.
• Organizing and managing documentation.
• Utilizing specialized administrative systems.

What We Offer

We offer you an international work environment with skilled and dedicated colleagues. Community and mutual respect for each other's expertise are central to our culture, which we protect through strong collaboration.

Work Location

The primary workplace is located at: Herredsåsen 5, 4400 Kalundborg

Starting date

February 1st, 2025

Further Information

The position is full-time (37 hours per week), with working hours aligned with the school year and holidays. Since the school is still in its development phase, additional teachers and pedagogues will be hired in spring. You will collaborate closely with the school leader.

For more information about the position, please contact school leader Hanne Schmidt at +32 478 700 387.

Salary and Employment Terms

Salary will follow current agreements and principles of local wage formation.

Please note: If you are offered the position, a child certificate and a criminal record check will be required.

Application Process

Apply for the position on https://kalundborgkommune.hr-on.com/show-job/230594&locale=da_DK under "Søg stillingen" (means "apply for the vacancy")

The application deadline is January 19, 2025.
Interviews will be held on January 23, 2025.



https://kalundborg.dk/