Specialist Support for Project Managers

Are you looking for a dynamic and diverse role that will allow you to apply your project management and support skills to a variety of projects? Do you enjoy working with different teams and stakeholders across the organization? Are you structured, and capable to support and problem solve across many project management domains including: planning, contract management, budgeting, scope and risk management? Do you enjoy being close into the content of the project and feeling an integral part of the investment project team?

If so, you might be the perfect candidate for the project support specialist position we are looking for on behalf of our client within pharma.

Location: Greater Copenhagen, hybrid.

QUALIFICATIONS & COMPETENCIES

• Skilled within: tracking, planning, following up, knowledge of powerBI
• Degree in finance, business administration, IT, project management or related field
• Knowledge of coupa/invoices/purchasing orders management
• Experience in project management, project support, PMO or Portfolio Management
• Proficient in Microsoft Office, especially Excel and PowerPoint
• Experience with Clarity, SharePoint, Power BI, Coupa and SAP is a plus
• Experience within pharma preferred
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively in a fast-paced environment
• Attention to detail and structured approach
• Problem-solving and analytical skills
• Adaptability and flexibility to changing priorities and deadlines
• Proactive approach and Self-Leadership
• Ability to communicate in a clear, simple and user-centric language both oral and written towards different layers in the organisation
• Ability to create and conduct simple and user-centric presentations (PowerPoint)
• Ability to facilitate meetings and workshops efficiently and energizing. Able to communicate with non IT people
• Ability to create a comprehensive project plan that outlines the project scope, workstreams, timeline, milestones, governance, RACI, risks and resource allocation
• Ability to seek insight to create a stakeholder list, analysis and plan for how to involve and inform different stakeholders
• Continuously involvement and alignment with stakeholders
• Ability to sense/know when stakeholder involvement and engagement is needed when unforeseen challenges appear
• Ability to work in a structured way with Risk analysis, Cost-Benefits analysis etc.
• Pro-actively take actions to mitigate risks identifyed
• Professional level of English - both oral and written
• Valid EU work permit making you able to start right away

AREA OF RESPONSIBILITY

• To support investment Project Managers (10-30 stakeholders, 2-3 years of duration, light on the tech side projects)
• Continuously follow up on project plan, workstream progress, dependencies, milestones, actions; and adjust project plan when needed according to project governance
• Prepare materials for SteerCo meetings and Gate Passages
• Develop and maintain standardized project management reports in Power BI and Excel
• Ensure invoices are In line with purchasing orders, deliverables and project plan
• Manage contract setup, follow-up with procurement for contract signature. Initiate and follow up change order approval flow/signatures
• Trouble-shoot on issues related to contracts, purchase orders, invoices and change orders

INTERESTED?

Please note that to apply for this position, you must go to our website. 

If you have questions about the position, please contact us on:

   [email protected]

The position will be closed when we have found the right candidate, and we encourage you to apply as soon as possible. Notice only your CV in English is necessary.